Equipment was ordered too late
The start-up date slips because of deliveries even though construction readiness was achieved.
Project Management Services A6
Procurement and contracts: protecting the owner's position
Projects are lost in the contract and in the purchase order date, not on the site. We manage procurement and contracts so that equipment arrives on time and the contract protects the owner.
How it is bought
- Format
- A standalone Managed Service, or inside a PMC contract
- Fee
- Monthly team rate
- Who it is for
- Owners with their own team but a gap in one competence
- Projects
- 3 projects
We reply within 1 business day. A commercial proposal follows within 5 business days of the scoping meeting.
In substance
What this service is
Procurement on a capital project is scheduling, not buying. Long-lead equipment with 6–18 month lead times drives the start-up date more than construction productivity does. Contract work is delivered together with First in Law, the consortium's legal firm.
When you need this service
The contract does not protect the owner
Responsibility for schedule and quality is diluted, retention and penalty mechanisms do not function, acceptance is loosely defined.
Tenders are a formality
Bids are not comparable, evaluation criteria were never fixed, and the award cannot be justified.
Claims are not being pursued
The contractor is in delay but the legal consequences are neither recorded nor applied.
Change orders are uncontrolled
Additional works are agreed on site and enter payment certificates without justification or cost assessment.
What we do
Procurement strategy and plan
Package split strategy, long-lead identification, award dates back-calculated from installation readiness.
Tendering
Tender documents and bills of quantities, prequalification, bid normalisation, technical and commercial evaluation, negotiation.
Contracts
Balanced contracts prepared with First in Law: scope, schedule, quality, acceptance, liability, warranties, retention.
Delivery control and inspections
Manufacturing progress tracking, vendor inspections and FAT, logistics and site acceptance.
Changes and claims
Change register with justification and assessment, claim preparation and defence of the owner's position.
Deliverables
Deliverables
The specific documents, reports and management products that remain with the client.
- Procurement strategy and project procurement plan
- Long-lead register with award dates
- Tender documentation and bills of quantities
- Bid comparison and award recommendation
- Executed contract pack and contract register
- Inspection and FAT records
- Change order register with cost and schedule assessment
- Claim submissions and claims register
Client outcomes
Deliveries stop breaking the schedule
Orders are placed against installation readiness rather than when somebody remembers them.
Real procurement savings
Comparable bids and a competitive procedure produce a genuine market price.
A defensible contractual position
The contract contains mechanisms that actually control schedule, quality and liability.
Justified changes
Additional works are assessed before, not after, execution.
FAQ
Frequently asked questions
Not answered here? Write to us and we will respond on your case.
Equipment with long manufacturing and delivery cycles, from 6 to 18 months: process lines, transformers, cranes, special valves. If these are not identified and ordered early, the start-up date is set by delivery rather than construction — and money can no longer accelerate it.
We run the full procedure: documentation, prequalification, evaluation, negotiation and contract preparation. The award decision and signature remain with the client — a defining element of the agency model.
INVECON handles the technical side — justification, calculations, recording facts, quantities and consequences. The legal work is performed by First in Law, the consortium's legal firm.
Related services
B4
Tender Management
Contractor selection in 4–8 weeks: documents, prequalification, evaluation, contract.
4–8 weeksLearn more
A2
EPCM
A single managing contractor across engineering, procurement and construction management.
Learn more
A1
PMC — Project Management Consultancy
Owner-side project management: an integrated team, international methodology, auditable reporting.
Learn more
A5
Project Controls
Schedule, cost, progress and forecast: a defensible project status every month.
Learn more
Shall we discuss your project?
Tell us about the asset and the current stage — we will propose a working format and team composition. A commercial proposal follows within five business days of the meeting.
We reply within 1 business day. A commercial proposal follows within 5 business days of the scoping meeting.